Archived listing. The details below describe a past opening.
We are looking for a Procurement and Contract Specialist to support contract and procurement operations for a higher education organization in Newark, New Jersey. This Long-term Contract position is ideal for someone who can manage a high volume of agreements, communicate effectively with senior stakeholders, and maintain accuracy in a fast-paced administrative environment. The role focuses on contract administration, vendor and specialized services agreements, and day-to-day coordination within Workday and related procurement processes.
Responsibilities:
- Manage the full lifecycle of contracts, from intake and review through processing, execution, and ongoing administration.
- Coordinate a large volume of agreements each month, ensuring timely handling of construction, engineering, and specialized services contracts.
- Use Workday and other procurement systems to route, track, and maintain contract records with a high level of accuracy.
- Partner with senior leadership, internal departments, and external vendors to move agreements forward and resolve contract-related questions.
- Support procurement operations by reducing administrative burden, organizing documentation, and keeping activities on schedule.
- Monitor contract timelines, renewals, and approvals to help maintain compliance with internal standards and business requirements.
- Communicate contract terms, status updates, and next steps clearly in both verbal and written interactions.
- Handle sensitive information with discretion while maintaining strong attention to detail across all contract activities.
- Experience in procurement, contract administration, or a closely related function.
- Working knowledge of contract terms and the ability to review and manage agreements confidently.
- Familiarity with Workday or similar enterprise systems used for contract intake, tracking, and processing.
- Ability to manage high-volume workloads while staying organized and meeting deadlines.
- Strong communication skills with the ability to present information clearly to managers and stakeholders.
- Experience supporting purchase orders, buying processes, and broader procurement functions.
- Understanding of confidentiality expectations and sound judgment when handling sensitive documents.
- Background working with vendor, consulting services, construction, or engineering contracts is preferred.