A leading public relations firm located in Hollywood is seeking a polished and professional Office Administrator to join its team on a contract to hire basis. This role is ideal for someone who thrives in a supportive environment, enjoys exceeding expectations, and can confidently manage a busy office while interacting with senior-level executives. The ideal candidate is highly organized, able to multitask and problem-solve under pressure, and brings strong event planning skills with exceptional attention to detail. This role requires full-time on-site presence and serves as a key point of contact for office operations. The Office Administrator will help ensure the smooth day-to-day running of the office, with responsibilities that may include:
- Providing front desk and reception coverage by welcoming employees and visitors and offering assistance as needed.
- Learning and supporting building safety procedures, participating in emergency response efforts, assisting with drills, and maintaining emergency supplies.
- Coordinating with property management regarding office maintenance and arranging repairs when needed.
- Supporting onboarding activities for new hires, including office tours, employment verification processes, and general troubleshooting.
- Updating office materials and internal documents, including directories, signage, and employee resources.
- Monitoring and maintaining office and kitchen supplies, including company materials, food, beverages, utensils, and cleaning items.
- Coordinating maintenance and servicing of office equipment and appliances.
- Recommending improvements to office services and operations where appropriate.
- Assisting executives with expense reports and travel arrangements as requested.
- Providing administrative and financial support to office leadership and staff, such as vendor setup and purchase order submission.
- Managing incoming, outgoing, and internal mail services.
- Helping maintain the cleanliness and organization of the office.
- Assisting with planning office events, employee engagement activities, celebrations, and catering coordination.
- Building strong working relationships with staff, IT support, vendors, and building management.
- Participating in team-building efforts and supporting employee engagement and sustainability initiatives.
- At least 1 year of experience in office coordination or office administration, preferably in a larger office environment.
- Availability to work on-site Monday through Thursday from 8:30 a.m. to 5:00 p.m.
- Strong customer service mindset, excellent organizational skills, and effective written and verbal communication abilities.
- Ability to work efficiently, take initiative, anticipate needs, and remain resourceful and solutions-oriented in a fast-paced team setting.
- Strong time management skills, attention to detail, and ability to manage multiple priorities and follow through on projects.
- Working knowledge of office equipment such as printers and copiers, experience coordinating with vendors and addressing facilities issues, and proficiency in Microsoft Outlook, Excel, and Word.
- Ability to lift 25–50 lbs. and assist with moving items, hanging materials, and assembling small furniture as needed.
