Front Desk Coordinator

We are looking for an experienced and dependable Front Desk Coordinator to support daily office activity. This contract position serves as a key point of contact for guests, clients, and vendors while helping keep workplace operations organized and efficient. The ideal Front Desk Coordinator candidate brings a service-oriented approach, stays composed in a busy setting, and can confidently manage both reception and administrative support tasks.

Here’s how you’ll contribute each day:

• Welcome clients, visitors, and delivery personnel with a courteous and attentive presence at the front desk.
• Coordinate guest arrivals by communicating with building management and ensuring visitor access is properly arranged.
• Handle outgoing package shipments, including preparing labels and processing deliveries accurately and on time.
• Organize food service for recurring team lunches as well as meetings with clients and external guests.
• Monitor inventory levels for office essentials and kitchen items, then replenish snacks and supplies as needed.
• Answer and direct incoming calls through a multi-line phone system while maintaining a responsive front office environment.
• Provide day-to-day administrative and operational assistance to help the office run smoothly and efficiently.

Other requirements for the Front Desk Coordinator position include and are not limited to:

• Prior experience in a front desk, receptionist, concierge, or administrative support role.
• Hands-on experience managing FedEx or other shipping-related tasks is required.
• Strong verbal communication skills and the ability to interact professionally with visitors, vendors, and internal staff.
• Well-developed organizational skills with attention to detail and follow-through on routine office needs.
• Comfortable working in a fast-moving, high-traffic office setting with frequent interruptions.
• Ability to manage a multi-line phone system and handle inbound calls accurately and courteously.
• Proficiency in general front office support, including reception coverage and basic workplace coordination.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013540422