We are looking for a detail-oriented Administrative/Clerical team member to support HR operations in Gilroy, California through a Contract position. This role centers on keeping personnel documentation and office records accurate, organized, and easy to retrieve while maintaining a high standard of confidentiality. The ideal candidate brings strong administrative judgment, effective communication, and a dependable approach to clerical support in a fast-paced environment.
Responsibilities:
- Maintain and organize employee files, HR documents, and general office records to ensure accuracy and accessibility.
- Provide day-to-day administrative assistance to the HR team by preparing documents, filing records, and supporting routine office tasks.
- Review personnel documentation for completeness and follow up on missing or inaccurate information when needed.
- Handle confidential employee information with discretion and in accordance with company policies and recordkeeping standards.
- Assist with document retention, archiving, and records management processes to support an orderly office environment.
- Respond to internal requests for administrative support related to personnel records and HR documentation.
- Prepare forms, correspondence, and other clerical materials required for HR and office operations.
- Support office process updates, including records-related changes or system-related administrative tasks, as assigned.
- Experience performing clerical or administrative support duties in an office environment.
- Ability to manage personnel records and maintain highly organized filing systems.
- Strong attention to detail with a focus on accuracy in data and document handling.
- Demonstrated ability to work with sensitive information while maintaining confidentiality.
- Clear written and verbal communication skills for effective coordination with internal teams.
- Proficiency with standard office software and general administrative tools.
- Ability to prioritize multiple tasks and meet deadlines in a structured work setting.