Personal Assistant & Property Coordinator

We are looking for a highly organized Personal Assistant to provide discreet, high-level support to ownership in Clackamas, Oregon. This position combines executive assistance with hands-on coordination across residences, properties, travel planning, vendors, and special projects. The ideal candidate is proactive, detail-oriented, and comfortable managing competing priorities while maintaining confidentiality and professionalism.

Responsibilities:

• Manage complex calendars, coordinate scheduling priorities, and ensure ownership is prepared for meetings, appointments, and time-sensitive commitments.
• Arrange domestic and international travel, including itineraries, transportation, lodging, and related logistics, while adjusting plans as needs change.
• Oversee day-to-day coordination for residences and properties by communicating with service providers, monitoring work, and helping maintain smooth operations.
• Serve as a central contact for vendors, contractors, and external partners, ensuring follow-through, timely updates, and high service standards.
• Support the organization of recreational assets and related activities by handling scheduling, maintenance coordination, and logistical details.
• Prepare for executive meetings by confirming agendas, organizing materials, tracking action items, and following up on outstanding tasks.
• Assist with personal and business-related projects by managing timelines, gathering information, and driving completion of key deliverables.
• Handle sensitive information with discretion while providing dependable administrative support tailored to ownership’s preferences and priorities.
• Proven experience in an executive assistant, personal assistant, or property coordination role supporting senior leadership or private ownership.
• Strong calendar management skills with the ability to balance shifting priorities and urgent requests.
• Demonstrated experience booking and coordinating detailed travel arrangements with accuracy and efficiency.
• Excellent communication skills and the ability to work effectively with executives, vendors, and service providers.
• High level of discretion, professionalism, and judgment when handling confidential matters.
• Strong organizational skills with close attention to detail and consistent follow-through.
• Ability to manage multiple responsibilities independently in a fast-paced, service-oriented environment.