We are looking for an experienced and dependable Front Desk Coordinator to support daily office operations in San Francisco, California. This Contract position is ideal for someone who enjoys creating a welcoming experience for employees and guests while keeping shared spaces organized and running efficiently. The role suits a self-directed individual who can stay attentive during quieter periods and confidently manage front desk coverage with minimal supervision.
Responsibilities:
- Serve as the primary point of contact at reception during regular business hours, ensuring consistent front desk coverage throughout the day.
- Welcome employees, guests, and service providers in a courteous manner and help facilitate secure entry into the office.
- Manage incoming correspondence by receiving, sorting, scanning, and distributing mail and package deliveries accurately.
- Arrange outbound shipments and coordinate courier or delivery needs to support smooth day-to-day office activity.
- Keep an eye on the reception area, conference rooms, kitchen, and other shared spaces so they remain tidy, stocked, and presentable.
- Provide light upkeep in common areas, including basic cleanup after team meals or office use when needed.
- Offer general administrative assistance to support ongoing workplace needs and routine office tasks.
- Participate in onboarding and process training before the assignment begins to ensure seamless office coverage.
- At least 2 years of experience in reception, office coordination, administrative support, or a similar workplace-facing role.
- Strong interpersonal skills with a detail-oriented, service-oriented approach to assisting employees, visitors, and vendors.
- Clear verbal and written communication skills with the ability to represent the office effectively.
- Proven reliability, punctuality, and ability to work independently without close supervision.
- Strong organizational skills and attention to detail when handling mail, deliveries, and shared office spaces.
- Ability to remain productive and responsive during slower periods while serving as the main on-site office contact.
- Proficiency with Microsoft Office and/or Google Workspace.
- Experience handling inbound calls or multi-line phone systems is preferred.
