We are looking for a Food Safety Admin Specialist to support quality and compliance activities for a Contract position based in Santa Barbara, California. This role combines food safety administration, document coordination, and regulatory support in a fast-paced operational setting. The ideal candidate brings experience in quality assurance and is comfortable working with inspectors, maintaining controlled records, and preparing clear procedural documentation.
Responsibilities:
- Coordinate communication and follow-up with regulatory inspectors and external compliance representatives during site visits and routine inquiries.
- Welcome and assist visitors, auditors, and partner entities arriving on site, ensuring they are directed appropriately and supported professionally.
- Maintain organized document control practices by filing, updating, and tracking food safety and quality records for accuracy and accessibility.
- Scan, archive, and manage operational and compliance documents to support record retention and audit readiness.
- Provide day-to-day administrative support for food safety and quality assurance activities across the site.
- Draft, revise, and format standard operating procedures and related documentation to reflect current practices and compliance expectations.
- Prepare and update spreadsheets and reports that help monitor documentation status, inspections, and quality-related tasks.
- Support warehouse-related quality processes by working within internal systems and coordinating information tied to regulated operations.
- At least 1 year of experience in quality assurance, food safety, or a closely related administrative compliance role.
- Familiarity with regulatory agencies or prior experience interacting with government or inspection bodies in a business setting.
- Working knowledge of food safety principles and controlled documentation practices.
- Ability to create, update, and organize spreadsheets using Microsoft Excel.
- Experience writing, editing, or maintaining operating procedures and other formal process documents.
- Comfort using business systems or warehouse management platforms; exposure to AS400-style environments is helpful.
- Strong organizational skills with the ability to manage multiple administrative tasks while maintaining accuracy and confidentiality.