We are looking for a detail-oriented Bookkeeper to support day-to-day accounting operations for a growing construction-focused business in Vista, California. This contract opportunity with permanent potential is ideal for someone who enjoys balancing financial accuracy with responsive administrative support in a fast-paced environment. The role will manage core payables and receivables activity, assist with progress billing across multiple active jobs, and help organize financial information for closing activities while contributing to broader office operations over time.
Responsibilities:
- Process vendor invoices and customer billings accurately, maintaining timely accounts payable and accounts receivable records for ongoing projects.
- Prepare and issue progress invoices for residential and commercial jobs, tracking payment schedules and following up on outstanding balances.
- Maintain organized financial documentation in QuickBooks Desktop and Excel to support reporting, cash flow visibility, and audit readiness.
- Compile account details, transaction records, and supporting schedules to assist external partners with monthly and year-end close preparation.
- Coordinate service-related inquiries by gathering essential information, responding professionally, and routing matters to the appropriate team members.
- Review existing bookkeeping and office workflows, recommending practical documentation and standard operating procedures to improve consistency and efficiency.
- Support a monthly project load of approximately 20+ customer accounts, ensuring billing and payment activity aligns with contract terms and job progress.
- Transition into additional office management support upon permanent placement, including payroll-related tasks and workers’ compensation reporting.
- Proven bookkeeping experience with hands-on responsibility for both accounts payable and accounts receivable.
- Proficiency using QuickBooks Desktop and Excel for transaction processing, recordkeeping, and financial tracking.
- Experience with progress billing, preferably in construction or project-based environments.
- Ability to manage multiple active customer or project accounts while maintaining a high level of accuracy and organization.
- Familiarity with preparing financial records and supporting documentation for month-end and year-end close activities.
- Strong communication and customer service skills, with the ability to handle incoming issues and direct information appropriately.
- Knowledge of payroll support, workers’ compensation reporting, or broader office administration is preferred.
- Background in residential or commercial construction accounting is an advantage.
