Office Manager

We are looking for an experienced Office Manager to support daily operations for a team in Lebanon, Maine in a Contract position. This role combines office coordination, payroll support, accounting assistance, and human resources administration in a fast-paced environment. The ideal candidate is organized, dependable, and comfortable managing priorities across finance, employee support, and general office functions.

Responsibilities:

• Oversee day-to-day administrative operations to keep the office organized, efficient, and well supported.
• Process weekly payroll for approximately 50 employees using the designated payroll platform while maintaining accuracy and timeliness.
• Assist with general accounting activities, including account reconciliation and support for accounts payable tasks.
• Coordinate employee benefits administration and build the open enrollment process from the ground up.
• Help maintain HR compliance by tracking required documentation and supporting policy-related processes.
• Manage front desk and receptionist duties, including responding to inquiries and directing communications appropriately.
• Monitor inventory levels and purchase office materials as needed to ensure the workplace remains fully stocked.
• Provide administrative support connected to financial reporting and assist with preparation for board-related meetings when needed.
• Prior experience in office management, administrative coordination, or a similar business support role.
• Working knowledge of payroll processing, accounts payable, and general accounting practices.
• Experience completing account reconciliations with strong attention to detail.
• Familiarity with employee benefits administration and HR compliance responsibilities.
• Ability to manage receptionist and front-office responsibilities with strong attention to detail.
• Strong organizational skills with the ability to balance multiple deadlines and changing priorities.
• Proficiency with standard office software and comfort learning organization-specific systems.