We are looking for a detail-oriented Bookkeeper to support daily financial operations for multiple businesses in Garfield Heights, Ohio. This role focuses on maintaining accurate records, overseeing invoice activity, monitoring payroll-related information, and keeping accounting data current in QuickBooks. The ideal candidate is organized, dependable, and comfortable handling reconciliations, payables, receivables, and routine transaction review in a fast-paced environment.
Responsibilities:
- Manage billing and prepare customer invoices while ensuring entries are recorded accurately in the appropriate QuickBooks company files.
- Review incoming vendor invoices, code them correctly, and support timely accounts payable processing across multiple business entities.
- Reconcile credit card activity each month by matching statements to transactions and recording American Express payments properly in QuickBooks.
- Monitor payroll information for several businesses, verify accuracy, and coordinate with the external payroll provider as needed.
- Examine financial transactions on a daily basis to maintain complete and current accounting records.
- Review bank account activity, post cash applications, and complete regular bank reconciliations to resolve discrepancies promptly.
- Create tenant invoices, track rent-related balances, and prepare reports identifying rent shortages or outstanding amounts.
- Confirm recurring obligations such as insurance payments are issued on schedule for the property management business.
- Process specialized monthly client payment activity and maintain supporting documentation for accurate reporting.
- Previous experience in bookkeeping or a similar accounting support role.
- Proficiency with QuickBooks and confidence working across multiple company files.
- Hands-on knowledge of accounts payable, accounts receivable, and general ledger accuracy.
- Experience performing bank and credit card reconciliations with strong attention to detail.
- Ability to review financial transactions consistently and identify discrepancies quickly.
- Familiarity with billing, invoicing, cash application, and payment posting procedures.
- Strong organizational skills with the ability to manage work for multiple businesses simultaneously.