We are looking for an organized Administrative Assistant to support donor relations, fundraising coordination, and day-to-day administrative activities for a PART TIME contract position based in Seattle, Washington. This role combines document preparation, records management, event coordination, and data support to help the team operate smoothly. The ideal candidate is detail-oriented, dependable, and comfortable managing sensitive information while balancing multiple assignments in a fast-paced environment.
Responsibilities:
- Coordinate administrative tasks related to donor outreach materials, including preparing correspondence, assembling mailings, and helping distribute acknowledgment communications.
- Work closely with the Finance team to support the handling and recording of donations received through the mail.
- Maintain and improve the External Relations SharePoint environment by organizing documents, updating file structures, and keeping records easy to access.
- Assist with planning and on-site logistics for fundraising initiatives and community events, including support for activities such as SweetHarts for Kids and the Spring Luncheon.
- Enter donor and gift information accurately into internal records and provide ongoing support for data upkeep and routine tracking.
- Provide general administrative and logistical assistance for special projects, volunteer efforts, and team-driven initiatives as needed.
- Support office coordination duties such as managing documentation, responding to administrative requests, and helping keep daily operations on schedule.
- Previous experience in administrative support, office coordination, or a similar role.
- Strong organizational skills with the ability to manage multiple tasks and deadlines with accuracy.
- Proficiency in Microsoft Office applications and experience working with SharePoint.
- Clear written and verbal communication skills and the ability to work independently.
- Comfort handling confidential information with professionalism and discretion.
- Experience with data entry, administrative office support, or receptionist-related tasks is preferred.
- Background in nonprofit environments, fundraising support, or donor relations is helpful but not required.