We are looking for a detail-oriented Administrative Assistant to support daily office operations in Roxbury, Massachusetts. This is a Contract position suited for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring timely communication across the office. The ideal candidate is comfortable managing a high volume of clerical tasks while maintaining accuracy, responsiveness, and a welcoming presence.
Responsibilities:
- Manage day-to-day administrative activities to keep office operations running efficiently and in an organized manner.
- Respond to incoming phone calls courteously, direct inquiries appropriately, and relay messages in a timely fashion.
- Perform accurate data entry and maintain records, documents, and other administrative information with close attention to detail.
- Welcome visitors and provide courteous front-desk support while maintaining a well-organized office environment.
- Prepare, organize, and file correspondence, reports, and general office documentation as needed.
- Coordinate routine office tasks such as scheduling, document handling, and general clerical support for staff and leadership.
- Monitor administrative workflows and help ensure requests and communications are completed promptly.
- Prior experience in an administrative, clerical, receptionist, or office support role.
- Strong verbal communication skills with the ability to handle inbound calls professionally and efficiently.
- Proven ability to complete data entry tasks with accuracy and attention to detail.
- Proficiency in general office procedures and day-to-day administrative support activities.
- Strong organizational skills with the ability to manage multiple tasks and priorities.
- Comfortable working in a fast-paced office setting while maintaining professionalism.
- Reliable interpersonal skills and a customer-focused approach when assisting callers, visitors, and internal staff.