We are looking for an Accounts Payable Specialist to join a logistics organization in Los Alamitos, California on a Long-term Contract assignment. This role will support high-volume payables activity and help maintain accurate, timely processing across vendor invoices and payment cycles. The ideal candidate brings strong attention to detail, confidence working with accounting systems, and the ability to stay organized in a fast-moving environment.
Responsibilities:
- Process vendor invoices from receipt through final posting, ensuring charges are coded correctly and entered with a high level of accuracy.
- Review supporting documentation, match invoices to appropriate records, and resolve discrepancies with internal partners or suppliers as needed.
- Prepare and execute payment activity, including ACH transactions and scheduled check runs, in accordance with established deadlines.
- Maintain organized accounts payable records and help ensure documentation is complete for audit and reporting purposes.
- Support daily work within Acumatica while assisting the team with activities related to updated accounting workflows and system usage.
- Monitor invoice queues and aging items to keep payments current and escalate outstanding issues when necessary.
- Collaborate with the accounting team to improve efficiency, follow processing standards, and maintain reliable financial data.
- Use Excel to track payment details, reconcile information, and verify data using functions such as lookup formulas when needed.
- Hands-on experience in accounts payable, including invoice review, payment processing, and vendor support.
- Strong understanding of account coding and the ability to assign expenses accurately across transactions.
- Experience handling ACH payments and coordinating routine check runs in a deadline-driven setting.
- Working knowledge of Acumatica or the ability to learn new accounting software quickly.
- Proficiency in Microsoft Excel, including the use of lookup functions and structured data review.
- High attention to detail with strong organizational skills and a consistent approach to accuracy.
- Ability to follow instructions carefully, manage multiple priorities, and work effectively within a collaborative accounting team.