Archived listing. The details below describe a past opening.
We are looking for an Accounts Payable Specialist to support a manufacturing organization in Illinois. This long-term contract opportunity is ideal for someone who is organized and comfortable managing high-volume invoice activity in a fast-paced environment. The person in this role will help maintain accurate payment processing, support vendor relationships, and contribute to efficient day-to-day accounts payable operations.
Responsibilities:
- Handle invoice entry and processing with a strong focus on accuracy, timeliness, and proper account coding.
- Review freight-related charges by comparing bills to recorded accruals and shipment documentation, making corrections when discrepancies are identified.
- Partner with transportation, operations, and department managers to investigate billing issues, secure approvals, and clear exceptions before payment.
- Manage daily accounts payable activities, including data entry, file imports or exports, and resolution of invoice discrepancies.
- Prepare weekly payment runs, including checks and related payment support activities, while helping ensure deadlines are met.
- Reconcile vendor statements, respond to supplier questions, and maintain clear communication with both internal teams and external contacts.
- Provide backup support for P-Card administration, including user setup, inquiry support, training assistance, invoice coding, and billing cycle close reporting.
- Maintain vendor master records by entering new supplier details, updating existing information, and keeping sales tax data current.
- Support internal reviews and external audit requests by gathering documentation and assisting with year-end and interim audit activities.
- Identify opportunities to improve accounts payable workflows and promote more efficient, reliable processing methods.
- High school diploma or equivalent is required; an associate or bachelor’s degree is preferred.
- At least 1 year of accounts payable or related accounts receivable/accounts payable experience is preferred.
- Working knowledge of invoice coding, accounts payable processes, check runs, and ACH or other payment-related activities.
- Proficiency with Microsoft Office applications, including Excel, Word, Teams, and Outlook.
- Ability to manage multiple priorities effectively and produce accurate work within established deadlines.
- Comfortable working both independently and collaboratively with cross-functional teams.
- Strong communication skills with the ability to address vendor questions and internal payment issues professionally.