We are looking for an Accounting Clerk to support day-to-day financial and administrative operations for a Contract position based in Union City, California. This role is ideal for someone who is organized, detail-oriented, and comfortable handling a mix of accounting support, document processing, and front-office coordination. The successful candidate will contribute to accurate recordkeeping, timely invoice handling, and responsive internal and external communication in an onsite work environment.
Responsibilities:
- Process customer and vendor invoices accurately, ensuring records are entered and coded correctly within the appropriate systems.
- Maintain accounts receivable documentation, update payment information, and assist with tracking outstanding balances.
- Perform high-volume data entry with strong attention to detail using tools such as Microsoft Excel, Microsoft Word, and SAP R/3.
- Scan, file, and organize financial and clerical documents so records remain complete, accessible, and audit-ready.
- Provide receptionist and general administrative support, including handling paperwork, routing communications, and assisting visitors or callers professionally.
- Support day-to-day office operations by preparing templates, managing routine clerical tasks, and helping maintain organized workflows.
- Assist with training or guidance for administrative processes when needed, helping team members follow established procedures.
- Communicate with customers and internal teams to resolve invoice questions, confirm documentation, and support timely processing.
- Previous experience in accounting support, clerical administration, or a related office-based role.
- Working knowledge of invoice processing, accounts receivable activities, and document coding practices.
- Proficiency with Microsoft Excel and Microsoft Word, including accurate data entry and document preparation.
- Familiarity with SAP R/3 or similar enterprise systems used for financial or operational recordkeeping.
- Strong customer service and communication skills, with the ability to interact professionally with both internal teams and external contacts.
- Ability to manage scanning, filing, and paperwork tasks while maintaining accuracy in a fast-paced onsite environment.
- Solid 10-key skills and close attention to detail when handling numeric and financial information.