We are looking for a detail-focused Accounting Assistant to join our team in Mountain View, California on a Contract basis. In this role, you will support day-to-day accounting activities by helping maintain accurate financial records, resolve outstanding items, and keep invoice and expense processes moving efficiently. This opportunity is well suited for someone who can step into a fast-paced environment, manage multiple follow-ups, and deliver reliable administrative and accounting support.
Responsibilities:
- Process vendor invoices in accounting systems, ensuring entries are complete, properly documented, and coded accurately.
- Review submitted invoices and expense materials to identify missing details, approval gaps, duplicate charges, or other inconsistencies that require follow-up.
- Reconcile credit card activity by matching transactions to receipts and researching items that do not align with supporting records.
- Communicate with project managers and employees to obtain approvals, receipts, project details, and other outstanding information needed for accounting workflows.
- Support billing and project accounting tasks by verifying customer and project data and organizing documentation required for accurate invoicing.
- Maintain orderly electronic financial files and track pending items, unresolved questions, and outstanding requests to help reduce processing backlogs.
- Provide regular updates to the accounting lead on completed work, open issues, and items that need further review or escalation.
- Assist with general accounting data entry, administrative support, and other finance-related tasks as assigned.
- Prior experience in an accounting support, accounts payable, bookkeeping, or similar finance-related role.
- Hands-on proficiency with QuickBooks, including invoice entry and day-to-day transaction support.
- Experience assisting with credit card or bank reconciliations and reviewing expense documentation for accuracy.
- Strong attention to detail with the ability to organize records and maintain accurate financial data.
- Ability to investigate discrepancies and follow up professionally with internal stakeholders to resolve missing or incomplete information.
- Comfortable managing multiple tasks in an active environment while working through pending items and deadlines.
- Ability to handle sensitive financial and employee information with professionalism and discretion.
- Proficiency with invoice coding, electronic document management, and spreadsheet-based tracking.