Archived listing. The details below describe a past opening.
We are looking for a welcoming, organized Receptionist with strong Microsoft Excel skills to serve as the face of our office while keeping our administrative data structured and up to date. In this dual-focus role, you will greet visitors and manage front-desk communications while maintaining front-office logs, visitor tracking, and schedules in Excel.
Key Responsibilities
- Front-Desk Operations: Greet incoming guests, answer and route multi-line phone calls, and respond to general email inquiries promptly.
- Data Tracking & Logging: Create and maintain Excel spreadsheets for visitor logs, call logs, mail tracking, and facility requests.
- Scheduling & Calendars: Coordinate appointments, manage meeting room bookings, and log schedule updates using Excel and Outlook.
- Mail & Package Management: Receive, sort, and distribute daily mail, deliveries, and couriers; track incoming/outgoing packages.
- Inventory & Ordering: Monitor front-desk and breakroom supplies, log current stock levels in Excel, and prepare supply orders.
- Administrative Support: Provide general clerical assistance to management, including light document formatting and file organization.
Required Qualifications
- Experience: 1–2 years of front-desk, customer service, or administrative receptionist experience.
- Excel Skills: Working proficiency in Microsoft Excel (data entry, sorting/filtering, basic formatting, and basic formulas like SUM and COUNTA).
- Software Literacy: Proficiency with Microsoft Office Suite (Word, Outlook) and standard office machinery (multiline phone system, scanner/copier).
- Communication & Professionalism: Friendly demeanor, excellent verbal/written communication, and a strong professional presentation.
- Organization: Strong multi-tasking abilities and high attention to detail in data entry.
- Education: High school diploma or equivalent required.
Preferred Qualifications
- Familiarity with conditional formatting, drop-down menus (data validation), or simple pivot tables in Excel.
- Prior experience with visitor management software or digital check-in tools.
Pay rate: $18-20/hr based on experience Shift hours: 8am to 5pm Monday-Friday
Compensation / Pay Rate (Up to): $18.00 - $20.00