MAU is hiring an Office Manager for our client in Augusta, GA. As an Office Manager, you will oversee daily office operations, manage reception activities, coordinate facility services, and provide administrative support across multiple office locations. This is a direct-hire opportunity.
Benefits Package
- 401(k) retirement plan
- 401(k) matching
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off (PTO)
Shift Information
- Monday – Friday
- 8:00 AM – 5:00 PM, with scheduling flexibility available
- On-site position in Augusta, GA
Required Education and Experience
- High school diploma or GED
- 1+ years of experience in an administrative capacity
General Requirements
- Proficiency with Microsoft Office (MS Office)
- Strong organizational and communication skills
- Ability to maintain professional business attire
Essential Functions
- Manage front desk reception operations, serving as the primary point of contact for visitors, employees, and callers.
- Answer and transfer incoming phone calls to appropriate personnel.
- Greet visitors and employees and notify staff when scheduled meeting attendees arrive.
- Coordinate UPS, FedEx, and USPS shipping activities, including preparing shipping labels, arranging package pickups, and delivering packages to drop-off locations.
- Complete daily post office runs to send, receive, and distribute mail.
- Maintain a clean, organized, and professional front reception area.
- Monitor and restock the front office beverage refrigerator.
- Coordinate janitorial and facility cleaning services, including cleaning crews, window cleaning, and entry rug maintenance.
- Manage break room supplies, including ordering, stocking, and organizing materials while maintaining a neat and clean space.
- Coordinate restroom supply replenishment, including soap, toilet paper, and paper towels, through janitorial service management.
- Maintain office supply inventory, including paper, envelopes, shipping materials, pens, highlighters, and stationery.
- Coordinate printer maintenance and related office equipment needs.
- Provide administrative support to accounting and project management staff.
- Prepare and organize conference rooms for meetings.
- Coordinate lunch orders for bid days, meetings, and other designated occasions.
- Communicate company event notifications and maintain the company calendar.
- Coordinate office life safety and security items, including automated external defibrillators (AEDs), fire extinguishers, security systems, fire alarms, exit signs, and lighting.
- Manage office phone schedules.
- Schedule document shredding services and coordinate shred truck visits.
- Track employee birthdays and work anniversaries.
- Coordinate exterior facility maintenance, including trash pickup, pressure washing, and monitoring overall property conditions.
- Assist with office management activities, lease coordination, and related administrative needs for the Savannah and Athens office locations.
Working Conditions
- On-site office environment with primary responsibilities stationed at the front reception desk.
- Professional business attire required.