We are seeking an experienced Senior Administrative Assistant to provide advanced administrative, clerical, and operational support to a Community Services department in DeLand, FL. This role coordinates administrative processes, supports personnel activities, assists with specialized projects, and helps ensure efficient day-to-day operations. The ideal candidate is organized, service-oriented, resourceful, comfortable working independently, and able to manage competing priorities in a fast-paced environment. Your pay will range from $16.00 - $18.00 /hr.
Key Responsibilities
- Provide high-level administrative support to department leadership and operational teams.
- Coordinate and may oversee administrative and clerical activities within a unit or division.
- Draft, edit, and distribute correspondence, reports, memoranda, agendas, and other documents.
- Manage calendars, appointments, meetings, agendas, and follow-up actions; track deadlines and resolve outstanding issues.
- Respond to general inquiries, route complaints and concerns to appropriate personnel, and provide timely follow-up.
- Maintain organized files, records, and correspondence; conduct background research and review documents for accuracy and completeness.
- Gather information, prepare reports, compile assignment-related data, and support special projects or investigations.
- Assist with budget preparation, invoice processing, purchasing, payment vouchers, and payroll audits as assigned.
- Develop, implement, and improve administrative systems, forms, procedures, and workflows.
- Monitor programs and assignments for compliance with schedules, requirements, and expected outcomes.
- Represent the department in coordination activities and perform other duties as assigned.
Minimum Qualifications
- High school diploma or GED, plus five (5) years of progressively responsible executive secretarial or administrative experience, including at least three (3) years supporting a public official, senior-level administrator, or director in a complex organization; or an equivalent combination of education, training, and experience.
- Equivalent education, training, or experience may be considered in place of the stated experience requirement.
- Valid driver’s license at the time of hire and a valid Florida driver’s license within 30 days of hire; must maintain a valid Florida driver’s license.
Knowledge, Skills, & Abilities
- Knowledge of management principles and their application to administrative operations.
- Strong research, report-writing, correspondence, and document-review skills.
- Basic math and accounting knowledge; familiarity with budgeting, invoices, and payroll processes.
- Proficiency with Microsoft Word, PowerPoint, and Excel, as well as standard office equipment.
- Ability to establish effective working relationships and communicate clearly, orally and in writing.
- Ability to work independently, exercise sound judgment, handle sensitive matters, and perform effectively under stress.
- Ability to adapt to operational needs and travel or relocate between work locations as required.
Work Environment & Physical Requirements Primarily sedentary, indoor work. Must be able to lift, push, or pull up to 10 pounds and have the visual acuity needed to operate a motor vehicle. The role may require reading and understanding technical or professional materials, manuals, and financial reports. A skills assessment may be required. Pay Rate
Benefits: