Our client, an established wholesale business located in Belvidere, NJ, is seeking an experienced Senior Bookkeeper to join its team in a key financial operations role. This is a hands-on, full-charge accounting position with responsibility for managing the day-to-day accounting functions, accounts payable and receivable, payroll, financial reporting, reconciliations, and related administrative responsibilities. The Senior Bookkeeper will work directly with company ownership, providing financial information and reporting while overseeing an accounting assistant. The ideal candidate is highly organized, detail-oriented, comfortable managing multiple entities, and capable of independently handling a broad range of accounting and bookkeeping responsibilities in a fast-paced business environment.
Key Responsibilities
Accounting & Accounts Payable
- Manage weekly check runs, ACH payments, wire transfers, and vendor payments.
- Monitor cash flow and assist with cash flow forecasting.
- Manage vendor onboarding, credit applications, W-9s, and Certificates of Insurance.
- Review and audit freight invoices for accuracy.
- Oversee monthly closing activities in QuickBooks, including work-in-process (WIP), balance sheet, and profit and loss reporting.
- Prepare year-end financial information and supporting documentation for the outside CPA.
Accounts Receivable & Collections
- Manage customer invoicing, cash applications, accounts receivable aging, and collections.
- Reconcile customer accounts and retail customer portals.
- Investigate and resolve customer deductions, discrepancies, and chargebacks.
- Manage weekly EDI submissions and related customer reporting requirements.
Payroll, HR & Benefits Administration
- Process payroll, employee transfers, garnishments, reimbursements, and 401(k) contributions.
- Maintain employee files and ensure completion of I-9s and new-hire reporting.
- Track vacation and sick time accruals.
- Coordinate medical insurance and 401(k) enrollments and ongoing administration.
- Assist with annual ACA reporting and W-2 preparation.
Insurance Administration
- Coordinate workers' compensation, general liability, commercial auto, and inland marine insurance claims.
- Manage insurance audits, including workers' compensation and general liability.
- Coordinate policy renewals and maintain insurance documentation.
Banking & Financial Reconciliations
- Perform monthly reconciliations of multiple bank accounts, credit cards, and loans.
- Review Positive Pay activity twice daily.
- Prepare financial information and reporting required by lenders, including covenant reporting.
- Ensure accuracy and completeness of financial records.
Real Estate & Intercompany Accounting
- Manage tenant rent billing, collections, rent rolls, and property tax-related accounting.
- Record and reconcile monthly intercompany transactions between related business entities.
Tax, Budgeting & Financial Reporting
- Coordinate payroll tax filings, sales and use tax, 1099s, and annual entity filings.
- Work closely with the outside CPA on tax compliance and year-end reporting.
- Track crop-related costs, including WIP and cost of goods sold.
- Maintain fixed asset records.
- Assist with annual budgeting and financial planning.
Team & Ownership Support
- Supervise and provide direction to an accounting assistant.
- Work directly with company ownership on financial reporting and accounting matters.
- Obtain appropriate owner approvals for designated financial transactions, including bank reconciliations, new vendors and vendor banking changes, payroll changes, significant wire transfers, and customer write-offs.
Qualifications
- Minimum of 5+ years of full-charge bookkeeping or hands-on accounting experience.
- Strong working knowledge of QuickBooks.
- Experience managing accounts payable, accounts receivable, payroll, and month-end reconciliations.
- Advanced proficiency in Microsoft Excel.
- Experience with multi-entity accounting and intercompany transactions.
- Working knowledge of payroll administration, benefits, tax filings, and financial reporting.
- Strong organizational skills and exceptional attention to detail.
- Ability to work independently, prioritize multiple responsibilities, and communicate effectively with company ownership.
- Prior experience in wholesale distribution, retail accounting, agriculture, floral, or a related industry is a plus.
- Experience managing customer deductions, chargebacks, and EDI processes is highly desirable.
Compensation & Benefits
- Annual salary: $100,000–$115,000, commensurate with experience.
- Full-time, permanent employment.
- Comprehensive benefits package.
- Onsite position in Belvidere, NJ (100% onsite).
This is an excellent opportunity for an experienced Senior Bookkeeper who enjoys taking ownership of the accounting function and serving as a trusted financial resource to company leadership.
Benefits:
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Equal Opportunity Employer/Veterans/Disabled:
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements
Pay Details: $100,000.00 to $115,000.00 per year
Search managed by: Julie Rizzetta
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.