JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves- Provide general reception services including greeting visitors, issuing visitor badges, and receive and distribute mail. Stock and maintain all copy rooms and work with workplace services manager to handle routine office management operations and procurement of supplies and services.
Responsibilities-
- Provide reception services, including greeting and routing visitors, issuing visitors badges, and directing incoming calls.
- Maintain accurate visitor badge log and request deactivations as required.
- Receive and distribute mail daily.
- Coordinates the receipt, storage, and issuance of stationery and office supplies; oversees periodic inventories and reorders items as required.
- Inventory and stock all copy and office supply areas at all locations
- Perform administrative duties (filing, photocopying, and scanning) in an efficient and timely manner.
- Create and maintain electronic filing systems conducive to individual Business Unit needs.
- Assist with office and personnel moves
- Attend departmental meetings as needed; record, type and distribute meeting minutes.
- Coordinate conference room setup requirements and communicate with the facilities team to execute setup.
- To ensure reception desk, waiting area, and meeting rooms are maintained to the highest standards of tidiness and cleanliness.
- Distribute JLL communications and related materials to the team.
- Assist client's Environmental, Health & Safety team with processing & tracking process safety incidents and near misses/good catches using the client's Incident Management System (SAFE-IM)
- Any and all other duties assigned
Qualifications
- 3+ years of administrative experience
- High school diploma or GED required
- Demonstrate a proficiency in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook).
- Possess proper oral and written communication skills (spelling, grammar and punctuation).
- Communicate professionally, in a clear and concise manner. Team and customer focused with a collaborative work style.
Schedule: Monday Through Friday 7:00 am to 3:30 pm This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Expected compensation for this position:
54,080.00 - 60,320.00 USD per year
Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site -North Seattle, WA
Job Tags:
Customer Service, Facility Management, Greet Visitors, Guest Service, Mail Distribution, Meeting Room Management, Multi-Line Phone Systems, Multitasking, Office Administration, Onboarding, Visitor Management
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of ... For full info follow application link.JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.