Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a highly polished, detail-oriented Project Coordinator to support a Managing Director within a leading executive search firm. This is a client-facing, project-driven support role that blends executive assistant responsibilities with search coordination and client delivery. The position requires strong calendar ownership, attention to detail, and the ability to manage multiple high-priority workstreams simultaneously. The ideal candidate is organized, professional, and thrives in a fast-paced, service-oriented environment. Hours are generally 8:30/9:00am-5:00/5:30pm with flexibility as needed, and the role follows a hybrid schedule of 2-3 days onsite. Key Responsibilities: Provide high-level project and administrative support to a Managing Director Manage complex calendars, scheduling, and prioritization across clients, candidates, and internal stakeholders Coordinate high-volume, confidential executive search interviews and meetings Serve as a key point of contact for C-suite clients and executive candidates Track search progress and prepare job status reports Proofread and finalize client deliverables, presentations, and documents Coordinate domestic and international travel and logistics Maintain and update CRM/database systems Assist with PowerPoint presentations and proposal materials Partner closely with internal team members to ensure seamless execution across searches Manage multiple projects from start to finish with strong attention to deadlines and detail Qualifications: 5-7+ years of Executive Assistant, Project Coordinator, or similar support experience Experience in professional services (consulting, legal, executive search, finance) strongly preferred Strong calendar management and organizational skills Excellent attention to detail, particularly in written materials and client deliverables Strong written and verbal communication skills High level of professionalism and executive presence Ability to multitask and manage competing priorities in a fast-paced environment Proven ability to manage projects from start to finish Strong interpersonal skills and client-facing experience required Proficiency in Microsoft Office (Word, PowerPoint, Excel) and CRM systems Compensation/Benefits: Up to $100K base salary + paid overtime + discretionary bonus Medical, dental, and vision benefits 401(k) with employer match + profit sharing PTO package Parental leave + backup care benefits + wellness programs Hybrid work model (2-3 days onsite)Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing