Client: Financial Services Organization Role: Executive Assistant/Office Manager Payrate: $38/hr -$40/hr Contract 3 months with potential of extension Hybrid 3 days onsite (depending on C-Suite schedule) Location: Rye, NY
Top Skills:
-Calendar management -booking travel -gatekeeping **Financial Services industry is highly preferred
Responsibilities:
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- Executive Support:
- Manage and maintain the executive's complex calendar, including scheduling meetings, appointments, and travel arrangements (domestic and international).
- Prepare and organize meeting materials, presentations, and reports.
- Handle confidential information with discretion and professionalism.
- Manage executive's correspondence, including drafting emails, letters, and other communications.
- Screen and prioritize incoming calls and visitors.
- Process expense reports and manage reimbursements.
- Act as a liaison between the executive and internal/external stakeholders.
- Anticipate the executive's needs and proactively address them.
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- Office Management:
- Oversee the daily operations of the office, ensuring a smooth and efficient workflow.
- Manage office supplies, equipment, and vendor relationships.
- Negotiate contracts and manage office-related expenses.
- Coordinate office maintenance and repairs.
- Implement and maintain office policies and procedures.
- Manage incoming and outgoing mail and deliveries.
- Organize and maintain office files and records.
- Assist with onboarding new employees.
- Plan and execute office events and meetings.
- Ensure a safe, clean, and organized office environment.
Qualifications:
- Bachelor's degree preferred.
- Minimum of 5-7 years of experience as an Executive Assistant, preferably in the financial services industry.
- Proven experience managing complex calendars and travel arrangements.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent communication, interpersonal, and organizational skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Proactive and resourceful problem-solver.
- Ability to maintain confidentiality.
- Experience with office management responsibilities.
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