Our client is seeking a detail-oriented and reliable Accounts Payable Specialist to join their growing team. This role will be responsible for supporting the full-cycle accounts payable process, ensuring invoices are processed accurately and on time while maintaining strong relationships with vendors and internal departments.
The ideal candidate is organized, proactive, and comfortable working in a fast-paced environment with changing priorities.
Key Responsibilities
- Process high-volume invoices accurately and efficiently
- Perform required 3-way matching between purchase orders, invoices, and receiving documentation prior to payment approval
- Review and verify invoice coding, pricing, and approvals
- Manage vendor communications regarding invoices, payment status, and discrepancies
- Prepare and process check, ACH, and wire payments
- Reconcile vendor statements and resolve outstanding issues in a timely manner
- Assist with month-end closing activities and AP reporting
- Maintain accurate records and documentation for all accounts payable transactions
- Collaborate cross-functionally with purchasing, accounting, and operations teams
- Support process improvement initiatives and help streamline AP workflows
- Ensure compliance with company policies and accounting procedures
Qualifications
- 2+ years of Accounts Payable experience
- Must have recent experience performing full-cycle 3-way match processing
- Experience processing high-volume invoices
- Strong understanding of AP processes, reconciliations, and discrepancy resolution
- Proficiency in Microsoft Excel, including basic formulas and data management
- Experience with ERP/accounting systems such as Oracle, SAP, NetSuite, QuickBooks, or similar
- Strong attention to detail and organizational skills
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Excellent communication and problem-solving skills
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.