Title Program Coordinator
$28-30 per hour
Boston MA
3 month Contract
The Administrative Program Coordinator provides comprehensive administrative and operational support for university programs, faculty, students, and departmental leadership. This role is responsible for coordinating daily program operations, managing financial and administrative processes, supporting events and space reservations, and ensuring department activities run smoothly and efficiently.
The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced academic environment. Strong computer skills are essential, including proficiency in Microsoft Office, spreadsheet management, word processing, and database applications. The ability to learn new technologies and train student workers or colleagues on applicable systems is preferred.
Key Responsibilities:
• Coordinate daily program administration and departmental operations.
• Provide administrative, financial, and operational support to faculty, staff, and students.
• Prepare, maintain, and organize spreadsheets, databases, reports, and departmental records.
• Submit, monitor, and follow up on facilities and maintenance requests.
• Coordinate event logistics, meeting arrangements, and space reservations.
• Serve as a primary point of contact for faculty, staff, current and prospective students, and alumni.
• Hire, train, supervise, and oversee student workers, delegating assignments and monitoring performance.
• Assist with departmental budgeting, expense tracking, financial documentation, and related administrative processes.
• Manage special projects and provide additional support as departmental needs arise.
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.
• Identify operational needs, resolve administrative issues, and recommend process improvements.
Required Qualifications & Skills:
• Strong computer skills, including proficiency in word processing, spreadsheet creation and management, and database applications.
• Excellent written and verbal communication skills.
• Strong organizational, interpersonal, leadership, and problem-solving abilities.
• Ability to exercise independent judgment, maintain confidentiality, and handle sensitive information appropriately.
• Ability to manage multiple responsibilities, prioritize tasks, and meet deadlines.
• Experience coordinating administrative functions, programs, events, or financial processes.
• Ability to work independently and collaboratively in a large, decentralized university environment.
• Experience training, supervising, or overseeing student employees preferred.