Admin/Reception
Contract
Kearney, NJ
27/hr
Must Haves:
- Ability to be on-site 830-5PM Mon-Fri
- Tech savvy (will us slack, google suite, etc)
- High attention to detail and organization
Preferred:
- Degree
- Start up environment.
Job Description:
About the Opportunity
We are a fast-growing, early-stage startup seeking a professional, highly organized, and tech-savvy Administrative Assistant / Receptionist to serve as the face of our organization. This role is ideal for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and takes pride in creating a welcoming and efficient office experience.
As the first point of contact for visitors, candidates, and business partners, you will play a critical role in maintaining a polished and professional office environment while supporting day-to-day administrative operations.
Key Responsibilities
- Manage the front desk and reception area, ensuring a welcoming and professional experience for guests and visitors.
- Answer and direct incoming phone calls, emails, and general inquiries.
- Coordinate and schedule interviews with candidates and hiring managers.
- Prepare conference rooms for meetings, including room setup, technology readiness, and visitor accommodations.
- Manage calendars, meeting logistics, and administrative scheduling as needed.
- Assist with office coordination and day-to-day operational support.
- Maintain office organization, supplies, and common areas.
- Serve as a resource for employees, vendors, and guests.
- Provide general administrative support to leadership and team members.
- Support company events and team-building activities as the organization grows (future opportunity).
Qualifications
- 2+ years of experience in an administrative, receptionist, office coordinator, customer-facing, or similar support role.
- Comfortable working in a startup or entrepreneurial environment where priorities may shift quickly.
- Strong proficiency with technology and modern workplace tools.
- Experience using Slack and Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) required.
- Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is a strong plus.
- Excellent organizational and time-management skills.
- Strong attention to detail and ability to multitask effectively.
- Ability to maintain professionalism and confidentiality in all interactions.
Desired Attributes
- Highly presentable, polished, and professional.
- Excellent verbal and written communication skills.
- Articulate and confident interacting with executives, candidates, investors, vendors, and visitors.
- Proactive, resourceful, and eager to help wherever needed.
- Positive attitude with a strong customer service mindset.
- Reliable, punctual, and committed to maintaining an on-site presence.
What Success Looks Like
- The office operates smoothly and professionally every day.
- Visitors and candidates have an outstanding first impression of the company.
- Interviews and meetings are coordinated seamlessly.
- Team members have a dependable administrative resource who helps keep operations running efficiently.
- The reception area and conference spaces are organized, prepared, and presentation-ready at all times.