Archived listing. The details below describe a past opening.
Job description
The Administrative Assistant II will provide high-level administrative support to the Learning & Engagement Division, including department leadership, facilitating the department/division’s efficient operation by managing complex tasks, overseeing administrative processes, and serving as a key point of contact for internal and external stakeholders. The individual in this role will coordinate department/division activities, improve operational efficiency, and ensure compliance with college policies and procedures. This role requires working independently and proactively while guiding entry-level administrative staff and student workers.
Who We Are:
The positive energy at Stark State College comes from exceptionally dedicated employees who work hard for students. Success - for both our employees and our students - is the result. We value people and experiences and strive to provide an environment that makes students, faculty, staff and community feel welcome and valued.
You'll Be a Great Fit If:
- You enjoy serving as a primary liaison for internal and external inquiries, ensuring prompt and professional responses.
- You can successfully coordinate and manage departmental calendars, schedule meetings, appointments, and events with multiple stakeholders.
- You enjoy preparing, proofreading, and editing reports, presentations and other high-level documents with accuracy and attention to detail.
- You have excellent typing and proofreading skills, confidentiality and a professional demeanor.
- You possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software.
Typical Responsibilities Include:
- Preparing correspondence, reports, and meeting materials.
- Coordinating/creating agendas, attending meetings to record minutes, and drafting communications based on key points or outlines.
- Organizing and coordinating departmental/division events and workshops, including logistics and materials preparation.
- Providing advanced administrative support to leadership (e.g. deans, assistant deans, department chairs, directors, etc.) faculty, and staff.
- Maintaining and updating departmental/division records, ensuring accuracy, confidentiality, and compliance with college policies.
To Be Considered You Need:
- Associate’s degree in business, office administration, or directly related field
- Minimum of three years of administrative assistant experience, preferably in an academic or office setting.
- Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other College-specific software (e.g. Banner, Argos, etc.)
- Intermediate proficiency in virtual office meeting platforms such as Microsoft Teams and Zoom.
- Intermediate proficiency in Adobe Suite products.
- Strong organizational and project management skills with a proven ability to handle multiple priorities.
Click here to view the full job description details. Outstanding benefits you can expect from Stark State: (See the benefits tab on the job description details.) The work you do at Stark State will matter to the thousands of students who walk through our doors and eventually across the commencement stage on their journey to a better tomorrow. Come join us and learn how your aspirations can be a part of a better future for them - and you. We love meeting stellar candidates, so please don't hesitate to apply!
Benefits
Medical BenefitsIn-Network Deductible Amount:
Individual $350 Family $700 Co-insurance (PPO - in network) 90%
Maximum Out-of-Pocket Amount for In-Network Providers:Individual $1,400 Family $2,800
Flexible Spending Account Program (FSA)Optional – Health & Dependent Care
Dental Benefits
Calendar Year Maximum Benefit $3,000 per person Orthodontic Lifetime Maximum Benefit $2,000 per person
Calendar Year Deductible Amount:
Individual $25 Family $75
Co-Payment (after the deductible amount is satisfied):
*Preventative & Diagnostic Services 100% of R & C Basic Restorative Services 80% of R & C Major Restorative Services 80% of R & C Orthodontic Services. 60% of R & C
Vision Benefits
Eye Exams One regular eye exam in a rolling 12-month period, covered at 100%
Lenses One pair in a rolling 12 month period Single Vision $75 allowance per pair Bifocal $100 allowance per pair Trifocal $125 allowance per pair Lenticular $200 allowance per pair
Frames Frames frequency limit 1 every rolling 24 months, $170 allowance
Retirement Benefits
Ohio Public Employees Retirement System The Ohio Public Employees Retirement System (OPERS), was established to provide a secure retirement for Ohio's public employees and their families. OPERS is available to all staff Members. The College contributes 14% of the employees' wages for the retirement benefit and the employee contributes 10%.
State Teachers Retirement System The State Teachers Retirement System (STRS), was established to provide a secure retirement for Ohio's public educators. STRS is available to all faculty members. The College contributes 14% of the employees' wages for the retirement benefit and the employee contributes 14% of their wages toward the retirement benefit.
Alternative Retirement Plan Faculty and staff may elect the Alternative Retirement Plan (ARP) in lieu of one of the state plans.
Voluntary Supplemental Retirement Accounts Stark State College offers supplemental, voluntary savings options to help faculty and staff plan for retirement. Most employees are eligible to participate in the 403(b) and 457(b). These plans allow you to enhance your retirement savings through voluntary pre-tax (state and federal only) contributions to a Tax-Deferred Account (403(b) plan) and Deferred Compensation Program (457(b) plan).
Life and Accidental Death & Dismemberment Insurance $50,000 (PAID by College)
Voluntary Supplemental Life & Accidental Death and Dismemberment Up to $60,000 (optional - employee paid)
Time Off Sick Days 1.25 days/month Holidays 13 paid days per fiscal year Personal Days 3 paid days per fiscal year
Educational Assistance Tuition Assistance Employee (after 1-year of service) Instructional Fees (Stark State tuition) Employee & Dependents Reciprocal Enrollment Agreement (KSU Stark) Employee
Wellness Employee Assistance Program Employee & Family Fitness Center Privileges (KSU Stark) Employee In order to improve hiring efficiency, be more responsive, and help us find the best candidates, Stark State has implemented the use of a few recruiting tools, such as Humanly (formerly Qualifi) and Skill Survey. You may hear from us through one of these platforms during the recruitment process.
Humanly (formerly Qualifi) is a cloud-based phone interviewing platform. Think of this like traditional phone interviews, but faster – allowing us to be more responsive to you, the applicant.
Checking candidates’ references for multiple top candidates provides a valuable means of verifying skills and experience represented in resumes and interviews. SkillSurvey Reference®, a cloud-based, data-driven solution allows us to access relevant feedback from references provided by our candidates. The chosen references receive job-specific surveys on at least 26 critical behaviors and skills. These behavioral competencies have been scientifically studied and have been shown to correlate with work outcomes.
Stark State College utilizes E-Verify to ensure compliance with applicable employment eligibility laws. E-Verify is an electronic system used to confirm the employment eligibility of new hires. This process will be conducted in accordance with I-9 verification and will be done promptly upon hire for all incoming employees. To understand what E-Verify is and how it works please visit E-Verify.
Please note: Candidates selected for employment must either reside in Ohio or be willing to relocate to Ohio.
Should you have any questions regarding your application or our recruiting and hiring process, please reach out to HR@starkstate.edu.