We are looking for an experienced Accounts Payable specialist to join our team in Kansas City, Kansas and help drive accurate, timely payment operations. In this role, you will take ownership of end-to-end AP activities, support daily accounting execution, and serve as a reliable point of contact for issue resolution and process consistency. The ideal candidate brings strong analytical ability, careful attention to detail, and experience working efficiently in a high-volume environment while following established accounting practices.
Responsibilities:
- Lead day-to-day accounts payable operations from invoice receipt through final payment completion.
- Examine, classify, and enter a large volume of vendor invoices with a high level of accuracy and within required deadlines.
- Confirm billing information, apply correct expense coding, validate matching documentation, and secure approvals before transactions are posted.
- Process payables activity within Sage X3 and ensure entries are recorded properly in the accounting system.
- Partner with internal locations and AP colleagues to investigate payment issues, clarify invoice discrepancies, and reach timely resolutions.
- Provide guidance to team members on accounts payable procedures, system usage, and document management practices.
- Reconcile supplier statements, identify open items, and follow through on outstanding variances.
- Review and balance assigned general ledger accounts to support accurate financial reporting.
- Maintain organized records and contribute to month-end close tasks, audit support, and other accounting assignments as needed.
- At least 3 years of experience in accounts payable or a closely related accounting position.
- Strong communication skills with the ability to work effectively across teams and business locations.
- Demonstrated accuracy, organization, and time management in a fast-paced, deadline-driven office setting.
- Hands-on experience with invoice coding, invoice processing, check runs, reconciliations, and three-way matching.
- Proficiency in Microsoft Excel for day-to-day accounting and reporting activities.
- Familiarity with accounting systems, with Sage X3 experience strongly preferred.
- Ability to remain seated for extended periods and regularly use a computer, keyboard, mouse, calculator, and standard office equipment.