Archived listing. The details below describe a past opening.
Accounting Specialist (AP/AR)
Overview
Our client is seeking an Accounting Specialist to take ownership of a highly visible accounting function supporting a well-established manufacturing organization with approximately 600 employees. This is an excellent opportunity for an experienced accounting professional who enjoys working independently, thrives in a hands-on environment, and is looking for a long-term career home. This role plays a critical part in the day-to-day accounting operations, with a primary focus on Accounts Payable, while gradually taking on Accounts Receivable, billing, and inventory-related responsibilities. The ideal candidate is organized, detail-oriented, confident working independently, and comfortable managing manual accounting processes. Why Join This Team?
- Stable, well-established organization with strong employee longevity
- Professional, supportive, and respectful workplace culture
- Collaborative team environment with approachable leadership
- Opportunity to take ownership of key accounting functions
- Broad exposure to AP, AR, billing, inventory, and month-end processes
- Ideal for someone seeking long-term stability and growth in accounting knowledge
Position Overview This role operates within the Purchasing Department and works closely with vendors, internal departments, and operations teams. The successful candidate will be comfortable working in an open-office environment, collaborating with team members while independently managing daily accounting responsibilities.
Key Responsibilities
Accounts Payable (Primary Focus)
- Manage high-volume accounts payable processing for approximately $80 million in annual payables
- Review, process, and reconcile vendor invoices and purchase orders
- Monitor vendor accounts and AP aging
- Prepare and schedule payments based on due dates
- Enter payment information into accounting systems and maintain payment tracking
- Process check payments and maintain accurate records
- Identify opportunities to improve efficiencies within existing processes
Accounts Receivable & Billing
- Support full-cycle billing processes
- Prepare and process customer invoices, including high-dollar transactions
- Enter transactions into ERP systems
- Assist with receivable tracking and collections activities
- Support accrual accounting processes and related reconciliations
Inventory & Accounting Support
- Assist with monitoring inventory valued between $40-$50 million
- Support inventory-related reconciliations and reporting
- Maintain accurate accounting records and documentation
- Assist with month-end accounting activities as needed
Communication & Administration
- Monitor multiple shared department inboxes
- Respond professionally to vendor and internal inquiries
- Collaborate with purchasing, operations, and other internal teams
- Maintain strong written communication and documentation practices
Accounts Payable experience in a high-volume environment Accounts Receivable and billing experience Experience working with purchase orders and vendor management General accounting knowledge and understanding of accrual accounting Manufacturing experience is helpful but not required Experience with QuickBooks, ERP systems, or similar accounting software is preferred Work Environment
- Open office setting
- Collaborative and team-oriented culture
- Small, professional department
- High level of autonomy and accountability
- Opportunity to be the primary accounting resource while working closely with leadership