We are looking for a detail-oriented Legal Administrative Support specialist to join a nonprofit organization in Los Angeles, California. This contract opportunity offers essential coordination and administrative assistance to legal and advocacy teams, helping daily operations run smoothly in a primarily hybrid environment. The role is well suited for someone who enjoys balancing scheduling, document handling, and cross-functional support while contributing to mission-driven work.
Responsibilities:
- Coordinate day-to-day administrative support for attorneys, paralegals, organizers, and advocacy staff to keep team activities organized and on schedule.
- Arrange virtual meetings, prepare Zoom logistics, and provide meeting support to ensure sessions run efficiently.
- Maintain calendars, organize appointments, and help manage planning for volunteer and lobbying-related activities.
- Track, file, and preserve important records such as intern applications and litigation approval documentation.
- Handle financial administrative tasks, including invoice submission, check request processing, and credit card reconciliation support.
- Assist with office operations by monitoring supplies, organizing storage needs, and helping prepare for onsite meetings when required.
- Provide general administrative assistance across the department and support translation needs on an occasional basis.
- Help maintain clear communication and follow-through among legal, organizing, and advocacy teams in a hybrid work setting.
- Previous experience in an administrative support role, with nonprofit or legal environment exposure preferred.
- Working knowledge of Microsoft Word, Outlook, Excel, and Zoom for daily coordination and document management.
- Strong organizational skills with the ability to manage multiple tasks accurately and efficiently.
- Clear written and verbal communication skills and a high level of attention to detail.
- Ability to work independently and stay productive in a primarily hybrid or remote environment.
- Interest in nonprofit advocacy, community-focused work, or voting rights initiatives is valued.
- Bilingual Spanish language skills is required