Archived listing. The details below describe a past opening.
We are looking for a bilingual Legal Administrative Assistant to support a busy legal team in Florida. This contract position is ideal for someone with strong administrative experience who can communicate compassionately and effectively with individuals seeking assistance, including those affected by domestic violence. The role combines client intake coordination, document preparation, scheduling support, and day-to-day office organization in a legal setting.
Responsibilities:
- Conduct intake interviews with clients in a detail-oriented, empathetic, and organized manner, including individuals affected by domestic violence
- Prepare and send routine correspondence, notices, and letters with close attention to accuracy and timeliness
- Coordinate hearing dates and other legal appointments while ensuring all scheduling details are clearly communicated
- Maintain calendars and monitor upcoming deadlines, meetings, and court-related commitments
- Answer inbound calls, greet visitors, and provide general front office support in a courteous and efficient manner
- Enter and update client and case-related information in administrative records and internal tracking systems
- Support daily legal administrative operations by organizing files, managing documents, and handling clerical tasks as needed
- At least 2 years of experience in an administrative support or office-based role
- Bilingual communication skills with the ability to interact clearly and effectively with diverse clients
- Experience handling client intake processes and maintaining accurate records
- Ability to manage calendars, schedule appointments, and coordinate multiple priorities effectively
- Strong written communication skills, including preparing detailed letters and routine correspondence
- Comfortable answering inbound calls and performing receptionist or front-desk responsibilities
- Prior experience in a legal environment is preferred
- Exposure to working with victims of crime or other sensitive client populations is highly valued
MUST BE BILINGUAL IN ENGLISH AND SPANISH