Archived listing. The details below describe a past opening.
Our client, a successful law firm, a Legal Administrative Assistant to support a busy trust and estates practice. This permanent position is ideal for someone who brings strong organizational skills, sound judgment, and an effective communication style to a legal environment that values accuracy and attention to detail. The person in this role will help keep daily operations on track while providing dependable administrative support to attorneys and delivering attentive service to clients and internal stakeholders.
Role: Legal Administrative Assistant Location: Wellesley, MA Salary: $75,000 - $90,000 (depending on experience) + great benefits Schedule: In Office M-F first 90 days, then hybrid (3 days in office, 2 days remote)
Responsibilities:
- Provide comprehensive administrative support to a Managing Partner while effectively managing competing priorities and deadlines.
- Serve as a professional point of contact for prospective clients, responding to inquiries promptly and professionally.
- Coordinate and maintain attorney calendars, including scheduling meetings, appointments, and client calls.
- Draft, proofread, and prepare professional written correspondence with accuracy and attention to detail.
- Monitor and manage client billing activities, ensuring invoices and billing information are processed accurately and in a timely manner.
- Perform a variety of administrative duties, including mailings, scanning, copying, document organization, and maintaining organized client files.
Requirements:
- 3+ years of experience in a professional office environment; law firm experience preferred but not required.
- Strong organizational and time-management skills, with the ability to effectively manage multiple priorities and deadlines.
- Ability to adapt quickly to changing priorities and thrive in a fast-paced, high-volume environment.
- Strong proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
- Exceptional attention to detail with strong proofreading and editing skills.
- Demonstrated ability to work independently, exercise sound judgment, and prioritize tasks effectively.
- Outgoing, personable, and professional demeanor with strong interpersonal and communication skills.