We are looking for a detail-oriented Commercial Support Specialist to join our team in Irving, Texas in a contract capacity with the potential to become permanent. This position supports senior leaders through high-level coordination, administrative execution, and cross-functional communication while helping keep daily operations and project activities on track. The ideal candidate is organized, adaptable, and confident managing schedules, correspondence, travel logistics, and follow-through in a fast-paced environment.
Responsibilities:
- Support two leaders by coordinating priorities, handling day-to-day administrative needs, and ensuring key activities move forward efficiently.
- Manage complex calendars and arrange meetings across multiple time zones, resolving scheduling conflicts and confirming attendance details.
- Coordinate domestic and international travel plans, including transportation, lodging, and related documentation requirements.
- Prepare and refine emails, reports, presentations, proposals, meeting materials, and other business communications with a high level of accuracy.
- Organize meetings from start to finish by securing space, arranging refreshments, developing agendas, documenting discussion points, and tracking follow-up actions.
- Submit and monitor expense reports and invoice processing through designated online platforms while maintaining accurate records.
- Assist with office and team support activities, including room bookings, internal event coordination, and coverage for senior executive support when needed.
- Contribute to project execution by monitoring timelines, gathering updates from stakeholders, and sharing progress information with leadership.
- Help plan and deliver team engagement activities such as recognition events, social gatherings, and charitable initiatives.
- Prior experience in administrative support, executive coordination, customer success, or a related business support role.
- Strong ability to manage multiple priorities, stay organized, and maintain attention to detail in a fast-moving environment.
- Experience handling calendar coordination, travel arrangements, meeting logistics, and business email correspondence.
- Comfort working across web-based systems and multiple browser windows to complete tasks efficiently.
- Clear written and verbal communication skills with the ability to produce high-quality business documents and presentations.
- Ability to collaborate with different teams, provide timely updates, and support project-related activities.
- Background in customer service or call center environments is helpful.
- Problem-solving skills and a proactive approach to resolving day-to-day operational or connectivity-related issues.