Archived listing. The details below describe a past opening.
We are looking for an Accounts Receivable Specialist to support a Contract assignment in Pomona, California. In this role, you will oversee invoicing, payment application, and collections activities across a dynamic service environment that includes event-related revenue and education-focused transactions. This position plays an important part in maintaining accurate receivables, resolving billing issues, and supporting financial operations for multiple business areas.
Responsibilities:
- Manage the full accounts receivable cycle, from preparing invoices and deposits to posting payments and following through on outstanding balances.
- Examine agreements, service documentation, and internal billing support records to confirm charges are complete and accurate before invoicing.
- Partner with operational teams to compile billable items for events and programs, including facility use, support services, and related fees.
- Issue deposit requests and final billing statements within required timelines, ensuring timely and accurate reconciliation of event and program activity.
- Review aging reports regularly and take action on past-due accounts, including commercial customers, sponsors, vendors, and program participants.
- Apply incoming funds from credit cards, electronic transfers, wires, and checks to the appropriate entity and general ledger records.
- Track tuition, enrollment-related payments, educational program charges, and other community-based transactions with accuracy and attention to detail.
- Investigate billing discrepancies, answer account questions, and resolve payment issues while providing attentive customer service.
- Support month-end close and audit activity by reconciling sub-ledgers and assembling financial documentation for multiple organizational structures.
- 5+ years of experience in accounts receivable, billing, cash application, and commercial collections.
- Demonstrated ability to manage high-volume invoicing and payment activity across multiple revenue streams.
- Strong working knowledge of accounts receivable processes, cash posting, cash activity review, and billing functions.
- Experience researching account discrepancies and resolving collections or billing issues with professionalism and accuracy.
- Ability to reconcile account activity and support month-end financial close requirements.
- Strong organizational skills with the ability to prioritize deadlines in a fast-paced environment.
- Clear written and verbal communication skills for working with internal teams and external customers.