We are looking for an Accounts Receivable/Purchasing Specialist to support billing, payment posting, collections, and purchasing activities for a busy team in City of Commerce, California. This Long-term Contract opportunity is well suited for someone who is confident in customer communication, highly organized in daily follow-up work, and comfortable managing multiple financial tasks in a fast-paced environment. The ideal candidate will bring strong experience with accounts receivable operations, be bilingual, and have hands-on knowledge of QuickBooks Enterprise Desktop and Microsoft Excel.
Responsibilities:
- Manage incoming receivables by preparing invoices, recording customer payments, and maintaining accurate account balances.
- Conduct commercial collections outreach through regular phone and written follow-up to resolve overdue balances and secure timely payment.
- Apply cash receipts to the correct customer accounts and investigate discrepancies to keep records current and accurate.
- Support billing operations by reviewing charges, correcting errors, and ensuring invoices are issued promptly.
- Track daily cash activity and update financial records in QuickBooks Enterprise Desktop with a high level of accuracy.
- Assist with purchasing-related tasks, including processing orders and coordinating documentation tied to vendor transactions.
- Use Excel to organize account data, monitor aging reports, and prepare routine status updates for internal stakeholders.
- Communicate professionally with customers and internal teams in both languages as needed to address payment and account questions.
- Experience in accounts receivable, including billing, cash application, and commercial collections activities.
- Ability to communicate confidently with customers regarding past-due balances and payment follow-up.
- Bilingual language skills with the ability to support business communication in two languages.
- Proficiency with QuickBooks Enterprise Desktop and strong working knowledge of Microsoft Excel.
- Familiarity with daily cash activity tracking and maintaining accurate financial documentation.
- Exposure to purchasing or order-related administrative support in a business setting.
- Strong attention to detail, organization, and the ability to manage multiple priorities effectively.