Archived listing. The details below describe a past opening.
We are looking for an Accounts Receivable Specialist to join a printing and publishing organization in Montebello, California on a contract-to-permanent basis. This position supports day-to-day receivables activity while also assisting with select payroll-related tasks for a workforce of approximately 150 employees. The ideal candidate is comfortable managing invoicing, maintaining accurate records, following up on outstanding balances, and working across customer-facing portals and accounting platforms in a fast-paced environment.
Responsibilities:
- Process customer invoices accurately in the company’s accounting system and verify that transaction details are recorded correctly.
- Apply incoming payments, reconcile cash activity, and maintain current accounts receivable balances for a portfolio of customer accounts.
- Monitor aging reports and conduct commercial collections outreach to secure timely payment on overdue invoices.
- Manage account activity through customer portals, ensuring billing information and payment statuses remain up to date.
- Provide backup support for billing operations, including preparing credit memos and addressing chargebacks when needed.
- Assist with payroll administration for approximately 150 employees using Paycom, helping ensure timely and accurate processing.
- Maintain organized financial records across systems used for accounting and operational tracking, including Sage 100 and Epicor.
- Communicate with internal teams and customers to resolve billing discrepancies, payment issues, and account questions efficiently.
- Experience in accounts receivable, including invoicing, cash application, reconciliations, and collections.
- Working knowledge of commercial billing practices and customer account maintenance.
- Proficiency with Sage 100 and confidence navigating accounting or ERP systems.
- Familiarity with payroll processing responsibilities; experience with Paycom is preferred.
- Ability to manage aging accounts and follow through on collection efforts with strong attention to detail.
- Strong attention to detail with the ability to keep financial records accurate and well organized.
- Spanish language skills are preferred for effective communication in a bilingual work environment.