Archived listing. The details below describe a past opening.
We are looking for an Accounts Receivable Specialist to support financial operations for a hospitality organization in San Jose, California. This contract opportunity has the potential to become permanent and is ideal for a finance specialist who can manage receivables, cash activity, and billing with accuracy while working closely with cross-functional teams. The role offers the chance to contribute to day-to-day accounting processes, strengthen financial controls, and help maintain reliable reporting in a fast-paced hotel environment.
Responsibilities:
- Manage daily accounts receivable tasks, including invoice support, payment tracking, and account follow-up to promote timely collections.
- Partner with event-related stakeholders and billing contacts to help ensure guest and client charges are prepared accurately and issued on schedule.
- Reconcile billing records, research variances, and resolve payment or posting issues to maintain clean account balances.
- Oversee daily cash activity by balancing receipts, preparing deposits, and confirming end-of-day totals are recorded correctly.
- Review gratuities, cash applications, and related financial transactions to verify accuracy and compliance with established procedures.
- Maintain organized documentation and accounting records to support audits, reporting needs, and internal financial review.
- Monitor cash flow-related activity and assist with routine financial reporting to provide visibility into daily transactions.
- Identify opportunities to improve receivables, billing, and cash-handling processes while supporting additional accounting projects as needed.
- Experience in accounts receivable, billing, cash applications, or collections within a detail-oriented finance or accounting setting.
- Background in hospitality finance or prior experience working in a hotel environment is strongly preferred.
- Working knowledge of cash activity management, reconciliation practices, and daily deposit procedures.
- Ability to investigate discrepancies, solve transactional issues, and maintain a high level of accuracy in financial records.
- Comfortable working independently while coordinating effectively with operations, events, and finance teams.
- Strong organizational skills with the ability to manage multiple priorities and meet recurring deadlines.
- Proficiency with standard accounting systems and spreadsheet tools used for reporting and account analysis.