Archived listing. The details below describe a past opening.
We are looking for an experienced Accounts Receivable Specialist to support complex billing, invoicing, and collections activities for a busy service environment in California. This Contract position will manage revenue-related transactions across event operations and education-focused programs, ensuring timely billing, accurate cash application, and responsive account support. The ideal candidate brings strong accounts receivable expertise, sound judgment in resolving discrepancies, and the ability to work effectively across multiple business entities and high-volume transaction streams.
Responsibilities:
- Manage the full invoicing and receivables process for event-related business, from initial deposits through final account reconciliation after completion.
- Review contracts, service documentation, and internal records to confirm charges are complete, accurate, and aligned with agreed terms.
- Partner with internal teams to compile billable items for events, including facility use, operational services, and other applicable fees.
- Issue customer invoices, apply incoming payments, and maintain accurate account records across multiple revenue sources and entities.
- Track outstanding balances through aging reports and follow up on overdue accounts to improve collections performance.
- Process tuition, enrollment, and program-related payments for education services while maintaining clear and accurate transaction histories.
- Record and monitor donations, grant funding, and other contributed revenue with appropriate documentation and acknowledgment support.
- Investigate billing questions, resolve payment discrepancies, and provide attentive service to clients, families, and internal stakeholders.
- Support month-end close activities by reconciling sub-ledgers and preparing financial documentation for audit and reporting needs.
- Minimum of 5 years of experience in accounts receivable, billing, collections, and cash application functions.
- Demonstrated ability to manage high-volume invoicing and payment activity with strong attention to accuracy and detail.
- Experience handling commercial collections and monitoring aging reports to drive timely account resolution.
- Proficiency in cash posting, payment reconciliation, and maintaining organized financial records.
- Ability to interpret contracts, billing support documents, and account activity to validate charges and resolve discrepancies.
- Strong communication skills with the ability to address billing inquiries professionally and effectively.
- Experience working in environments with multiple revenue streams, entities, or complex account structures is preferred.