We are looking for an Accounts Receivable Specialist to join a construction-focused team in West Chester, Ohio in a contract-to-permanent capacity. This position plays a key role in supporting project accounting activities, maintaining accurate billing and receivables records, and helping project teams stay aligned on customer requirements and payment status. The ideal candidate brings strong organization, clear communication, and the ability to manage multiple priorities while delivering a high level of service to both internal and external stakeholders.
Responsibilities:
- Oversee project-related receivables activity by tracking billing requirements, monitoring account status, and keeping stakeholders informed on outstanding balances and collection progress.
- Prepare and submit monthly progress invoices with a high degree of accuracy, ensuring deadlines are met and supporting documentation is complete.
- Partner with project managers and operations personnel to address customer expectations, resolve billing questions, and support timely payment cycles.
- Maintain accounting and receivables data within company systems to provide clear visibility into billing, collections, and project cash flow.
- Coordinate compliance-related documentation, including gathering lien waivers from suppliers and assisting teams with project-specific requirements.
- File notices necessary to protect lien rights, monitor applicable deadlines, and research state-specific lien regulations when needed.
- Communicate proactively with customers and internal teams to clarify requirements, remove obstacles, and drive efficient issue resolution.
- Contribute to process improvement efforts by identifying workflow enhancements that strengthen accuracy, efficiency, and customer experience.
- At least 1 year of experience in accounts receivable, billing, or a related accounting support role.
- Proficiency in Microsoft Excel and familiarity with accounting systems and internet-based business applications.
- Experience with progress billing; exposure to payables subledger activities is a plus.
- Strong organizational skills with the ability to prioritize tasks, manage competing deadlines, and follow through to completion.
- Effective problem-solving skills and sound judgment, including knowing when to escalate issues appropriately.
- Ability to communicate clearly and professionally with customers, project managers, and cross-functional teams.
- Comfortable working in a fast-paced environment while maintaining accuracy, responsiveness, and a positive attitude.