We are looking for an Accounts Payable Specialist to join a service-focused organization in Thornton, Colorado on a contract basis with the potential for a permanent role. This role is ideal for someone who thrives in a fast-paced accounting environment and can manage invoice processing with accuracy, consistency, and strong follow-through. The position will support daily payables operations, vendor coordination, and expense administration while helping maintain smooth financial workflows.
Responsibilities:
- Oversee end-to-end accounts payable activities in a high-volume setting, including invoice review, matching documentation, and confirming required approvals before processing.
- Verify invoice details against purchase orders using an automated workflow platform to ensure accurate coding and timely routing.
- Execute vendor payments through established methods such as ACH and check runs while coordinating with internal teams and suppliers to address payment-related concerns.
- Create and update vendor records, maintaining accurate master data and supporting proper documentation standards.
- Review and process employee expense submissions in accordance with company policy and reimbursement procedures.
- Reconcile vendor account statements, investigate outstanding items, and correct discrepancies to keep balances accurate.
- Determine and apply appropriate sales and use tax treatment when required for invoices and related transactions.
- Respond to inquiries from vendors and operational partners by researching issues, resolving disputes, and providing clear follow-up.
- Support internal and external audit requests by gathering records, explaining transactions, and assisting with documentation needs.
- Experience handling full-cycle accounts payable in a high-volume environment.
- Working knowledge of invoice coding, account coding, and matching invoices to supporting purchasing documentation.
- Hands-on experience processing electronic payments, including ACH transactions and check runs.
- Ability to use automated accounts payable or workflow systems effectively and accurately.
- Strong reconciliation skills with the ability to identify and resolve vendor statement discrepancies.
- Familiarity with vendor onboarding, vendor file maintenance, and expense report processing.
- Understanding of sales and use tax application within accounts payable activities.
- Strong communication and problem-solving skills for working with vendors, auditors, and internal stakeholders.