Archived listing. The details below describe a past opening.
We are looking for an Accounting Technician to support our client in Pleasanton, California on a Contract to Permanent basis. This position supports high-volume billing operations and plays an important role in maintaining accurate invoicing, timely client communication, and dependable financial records. The ideal candidate is proactive, comfortable collaborating across teams, and able to manage recurring deadlines while handling a mix of accounting support responsibilities.
Responsibilities:
- Prepare and review a large volume of monthly invoices using employee timesheet data, ensuring charges, rates, and supporting details are correct before release.
- Coordinate invoice approvals by working closely with project managers and internal team members to secure timely authorization prior to client submission.
- Send finalized billing documents to clients and address questions related to charges, budgets, and invoice status in a clear and courteous manner.
- Monitor project budget balances and provide requested updates or supporting information to clients and internal stakeholders.
- Perform follow-up on outstanding balances for assigned accounts, including light collections activity and review of aging information.
- Provide cross-functional support in accounts payable, accounts receivable, and front desk coverage when business needs require additional assistance.
- Maintain organized billing records and complete additional accounting or administrative tasks assigned by management to support department operations.
- Experience supporting billing, invoicing, or accounting operations in a fast-paced business environment.
- Working knowledge of accounts payable and accounts receivable processes.
- Proficiency with QuickBooks, including QuickBooks Desktop, and confidence using accounting software and related systems.
- Strong data entry accuracy with careful attention to detail when reviewing financial information.
- Effective communication skills with the ability to follow up internally and respond clearly to client inquiries.
- Ability to take ownership of assigned work, stay proactive, and manage recurring monthly deadlines.
- Comfortable handling multiple priorities while maintaining accuracy across a high-volume workload.