We are looking for a dependable Accounting Administrator to support day-to-day financial operations for a Contract position based onsite in Chadds Ford, Pennsylvania. This role is well suited to someone who takes initiative, works confidently with minimal supervision, and enjoys contributing wherever needed to keep accounting processes running smoothly. The position offers the opportunity to handle a broad mix of transactional accounting tasks while partnering closely with the team in a detail-focused office environment.
Responsibilities:
- Process vendor invoices accurately, assign appropriate coding, and help maintain timely accounts payable activity.
- Support incoming payments and customer account activity by assisting with accounts receivable tracking and documentation.
- Reconcile bank statements and internal records to identify discrepancies and ensure accurate financial balances.
- Enter, update, and maintain accounting information in QuickBooks with strong attention to detail.
- Prepare spreadsheets, letters, and other routine documentation using Excel and Word to support daily operations.
- Work independently to manage assigned tasks, follow through on deadlines, and escalate issues when needed.
- Provide general administrative and accounting support to the team and step in on additional duties as priorities shift.
- Previous experience in an accounting support, accounting assistant, or accounting administrator role.
- Working knowledge of accounts payable, accounts receivable, and bank reconciliation processes.
- Hands-on experience using QuickBooks in a business setting.
- Ability to code invoices accurately and maintain organized financial records.
- Proficiency with Microsoft Excel and Word for day-to-day reporting and documentation.
- Proven ability to work proactively, remain reliable, and handle responsibilities with limited supervision.
- Availability to work onsite in Chadds Ford, Pennsylvania on a Monday through Friday 8:30 am - 3:00pm with one hour lunch.