Leasing Administrative Assistant Location: Oakland, CA We are seeking a detail-oriented Leasing Administrative Assistant to support a busy residential leasing office in Oakland. This position will primarily provide administrative and clerical support to the leasing team, helping ensure applications, affordable-housing documentation, resident files, and general leasing paperwork are accurate and organized.
Responsibilities
Provide day-to-day administrative support to the leasing and property management team. Assist with organizing and processing leasing applications and supporting documentation. Support HUD and Tax Credit/LIHTC paperwork, compliance documentation, and resident files. Review applications and supporting documents for completeness before processing. Assist with income verification documents and other required affordable-housing paperwork. Maintain organized electronic and physical resident and applicant files. Enter and update applicant, resident, and leasing information in property management systems. Track outstanding paperwork and follow up on missing documentation. Assist with preparing lease documents, move-in packets, notices, and other leasing materials. Answer phones and emails and assist prospective and current residents with general questions. Schedule leasing appointments and help coordinate move-in activities. Provide general office support, including scanning, filing, copying, data entry, and document management. Work closely with Leasing Agents and property management staff to keep leasing activity organized and moving efficiently. Maintain discretion when handling confidential applicant and resident information.
Qualifications
Strong administrative, data-entry, and document-management skills. Excellent attention to detail and ability to work with documentation-heavy processes. Comfortable interacting professionally with residents, applicants, and internal property staff. Ability to manage multiple priorities in a busy leasing office. Proficiency with Microsoft Office; experience with property management or leasing software is a plus.
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Pay Details: $21.00 to $25.00 per hour
Search managed by: Savannah Mckillip
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
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