A client with Kforce is seeking a Temporary Administrator Investor Relations to join their team. This is a hybrid position.
Summary:
Reporting to the Managing Director, Global Head of Investor Relations, the Temporary Administrator Investor Relations will provide day-to-day operations and project support to the global team, as well as comprehensive administrative support to select Investor Relations officers. This is a temporary engagement with an opportunity for conversion to full-time employee.
Responsibilities:
Meeting Coordination:
- Manage complex calendars, coordinate and schedule internal and external meetings and calls
- Manage, prepare, and timely distribute meeting agendas
- Fully support meeting preparation and execution through activities such as catering, technology set up, guest clearance, assembly and distribution of materials, Compliance approval pre-check for offsites
- Arrange travel for the client's personnel and clients, and prepare and submit expense reimbursements
Document and Data Management:
- Assist in the preparation and posting of documents or other materials to Intralinks and the client's Central (e.g., Investor Committee meeting minutes)
- Maintain data into departmental trackers on behalf of senior managers
Operation & Project Support:
- Receive, screen, prioritize, and route calls and mails to the appropriate the client's personnel
- Assist in preparing for and onboarding new joiners into the Investor Relations team
- Manage firm-wide quarterly letter email distribution process
- Support day-to-day office operations, e.g., process invoices, log parking validations, order supplies
- Provide project support-working independently on special initiatives
- 7 to 10 years of relevant administration experience
- Proven track record maintaining discretion with confidential information
- Independent judgement to plan, prioritize, and organize diversified workloads for self and others
- Demonstrated experience in taking initiative to improve ways of working and anticipating the business' needs, e.g., continuous improvement in managing calendars, stakeholder mapping (understanding of who to go to for what)
- Strong proficiency in PowerPoint, Word, Excel and Outlook
- Experience with various technology platforms for video conference and recording needs, including setup and management of Zoom and Microsoft Teams video and audio conference calls
Nice to have:
- Bachelor's degree (preferred)
- Experience in financial services industry
- Experience in leading a team of administrative assistants while operating in a player/coach capacity
- Experience using Workday, Concur and contact databases, e.g., Salesforce
- Highly proactive and self-driven with outstanding initiative and a strong work ethic (including a strong sense of responsibility and dedication and ability to identify and implement improvement ideas)
- Superior attention-to-detail and exceptional organizational skills
- Ability to work well under pressure with time constraints and across working styles and organizational cultures
The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.
This job is not eligible for bonuses, incentives or commissions.
Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
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