Job Description
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to senior leadership. The ideal candidate is a strong communicator who exercises sound judgment, maintains a high level of discretion, and thrives in a fast-paced environment with competing priorities.
Key Responsibilities
Manage complex executive calendars, including scheduling meetings, resolving conflicts, and coordinating logistics. Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries. Prepare meeting agendas, briefing materials, presentations, and follow-up notes. Handle sensitive and confidential information with professionalism and discretion. Coordinate internal and external communications on behalf of senior leadership. Track key action items, deadlines, and deliverables across leadership priorities. Support the planning and execution of team meetings, offsites, events, and executive reviews. Manage expense reports, purchase requests, and vendor-related documentation. Partner closely with other administrative professionals to streamline workflows and ensure seamless day-to-day operations. Anticipate executive needs, proactively identify potential issues, and resolve administrative and logistical challenges.
Skills and Requirements
5+ years of experience as an Executive Assistant, Administrative Business Partner, or in a similar role. Proven experience supporting senior-level executives and leadership teams. Strong experience managing complex calendars and domestic/international travel. Excellent organizational, communication, and follow-through skills, with strong attention to detail. Demonstrated ability to handle sensitive and confidential information with discretion. Ability to effectively prioritize and manage multiple competing priorities in a fast-paced environment. Proactive and self-directed, with the ability to anticipate executive needs and solve problems independently. Experience managing expense reports, purchase requests, meetings/offsites, and vendor coordination.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.