The Bid Coordinator will be responsible for managing the pre-construction bidding process for federal and local construction projects. This includes understanding project plans and specifications, especially those from USACE, and sourcing qualified subcontractors and vendors to handle the scope of work. This role ensures that Cornerstone Engineering remains focused on its core strength of construction management while ensuring successful partnerships with subcontractors.
Key Responsibilities
- Bid and Proposal Coordination:
- Review USACE and other federal project specifications, plans, and bid documents to identify project requirements.
- Develop a clear understanding of project scopes to determine vendor and subcontractor needs.
- Prepare and submit compliant bid packages in alignment with project timelines.
- Subcontractor and Vendor Management:
- Source and prequalify subcontractors and vendors to perform specific project scopes.
- Maintain and update a database of reliable vendors and subcontractors across all project categories.
- Issue Requests for Proposals (RFPs) and Requests for Quotes (RFQs) to subcontractors and vendors.
- Evaluate subcontractor bids for accuracy, compliance, and cost-effectiveness.
- Collaboration with Internal Teams:
- Work closely with the Director of Operations, Project Managers, and other stakeholders to ensure alignment on project goals and timelines.
- Communicate effectively with the construction management team to relay vendor responsibilities and commitments.
- Compliance and Risk Management:
- Ensure that all vendors and subcontractors meet federal, state, and project-specific compliance requirements (e.g., safety, insurance, bonding).
- Mitigate risk by ensuring vendors understand and adhere to project specifications and deadlines.
- Market and Industry Research:
- Stay updated on trends in federal contracting, USACE projects, and subcontractor pricing.
- Identify new vendors and subcontractors to expand the company's network.
Qualifications
- Education:
- Bachelor’s degree in Construction Management, Engineering, Business Administration, or a related field (preferred). Equivalent experience will be considered.
- Experience:
- Minimum 1 year of experience in bid coordination, subcontractor management, or federal construction projects.
- Familiarity with USACE project specifications and requirements is highly preferred.
- Proven experience working with vendors and subcontractors in the construction industry.
- Skills and Competencies:
- Strong understanding of construction management processes and subcontractor scopes of work.
- Proficiency in reading and interpreting construction plans, specifications, and federal contracts.
- Excellent organizational skills and attention to detail.
- Strong negotiation, communication, and interpersonal skills.
- Proficiency with Microsoft Office Suite and construction management software (e.g., Procore, Bluebeam, or similar).
- Certifications (Preferred):
- PMP, CCM, or other relevant certifications.
- OSHA safety certifications are a plus.
Company Culture:
At Cornerstone Engineering, we believe in a collaborative approach that is founded on the principles of Commitment, Excellence, and Integrity to our clients and our team members:
Commitment to Staff and Clients:
- Treat others with respect.
- Set and work toward common goals.
- Communicate clearly and effectively to avoid misunderstandings.
Excellence in Performance and Production
- Provide value-added benefits.
- Exceed client expectations.
- Deliver services and products on time and budget.
Integrity in Behavior
- Deal with clients and associates fairly.
- Practice honesty in all endeavors.
- Focus on a servant attitude.
The successful candidate will become an integral member of a team focused on living these principles daily. We look forward to welcoming the right member to our growing team!