Position Overview
Our client is seeking an experienced Payroll Specialist to support payroll operations during a 3-6 month contract assignment. This role is ideal for a payroll professional with strong multi-state payroll processing experience who thrives in a fast-paced environment and can quickly step in to manage payroll activities with minimal training.
Responsibilities
- Process high-volume, multi-state payroll accurately and on schedule
- Review payroll data including earnings, deductions, taxes, bonuses, commissions, and garnishments
- Ensure compliance with federal, state, and local payroll regulations
- Process new hires, terminations, pay rate changes, and employee status updates
- Investigate and resolve payroll discrepancies and employee inquiries
- Manage wage garnishments, levies, child support orders, and other deductions
- Reconcile payroll reports and support month-end and quarter-end close processes
- Assist with payroll tax reporting and year-end activities, including W-2 processing
- Generate payroll reports and analyze payroll data for accuracy
- Partner with HR, Benefits, and Accounting teams to ensure seamless payroll operations
- Maintain accurate payroll records and documentation
Qualifications
- 3+ years of payroll processing experience
- Strong experience processing multi-state payroll
- Experience supporting payroll in a high-volume environment
- Knowledge of federal and state payroll laws, including California payroll regulations
- Experience with payroll systems such as ADP Workforce Now, UKG, Dayforce, Workday, Paylocity, or similar platforms
- Intermediate to advanced Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, and reporting
- Strong attention to detail and ability to meet strict deadlines
- Excellent customer service and communication skills
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.