We are seeking a reliable and detail-oriented HR Clerk to provide administrative support to our Human Resources team. This temporary role will assist with a variety of HR functions, including onboarding, employee documentation, benefits administration support, and general office coordination. The ideal candidate is organized, proactive, maintains confidentiality, and enjoys working in a collaborative team environment.
Key Responsibilities
- Maintain employee records and assist with filing, scanning, and document organization
- Manage incoming and outgoing mail, including distribution and processing of HR-related documents
- Prepare copies, packets, and other materials for the HR team as needed
- Welcome and assist new hires during onboarding activities, including preparing and distributing welcome materials and swag bags
- Support onboarding, termination, leave of absence (LOA), and employee documentation processes
- Assist with maintaining HR checklists and ensuring required paperwork is completed accurately and on time
- Provide administrative support related to Lifestyle Spending Account (LSA) programs and other employee benefit initiatives
- Assist with HR projects, research assignments, audits, and special projects as assigned
- Coordinate and oversee logistics for weekly employee lunches and team events
- Support the Total Rewards team with day-to-day administrative and operational needs
- Ensure all employee information is handled with a high level of confidentiality and professionalism
Qualifications
- Previous administrative experience in an office environment
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Ability to handle sensitive and confidential information with discretion
- Self-motivated with the ability to take initiative and prioritize tasks
- Team-oriented with a positive, service-focused attitude
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Preferred Qualifications
- Previous HR, benefits, or human resources administrative experience
- Experience supporting onboarding or employee lifecycle processes
- Familiarity with employee records management and HR documentation
- Event coordination, party planning, or employee engagement experience is a plus
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.