Position Overview Our client, a well-established company in the real estate industry, is seeking a polished and professional Administrative Assistant to support their office and operations team. This is a highly visible, customer-facing position that will provide day-to-day administrative support while helping ensure the office runs smoothly. The ideal candidate is organized, detail-oriented, professional, and comfortable interacting with clients, vendors, and internal leadership in a fast-paced corporate environment.
Key Responsibilities
- Provide general administrative and operational support to the team.
- Serve as an initial point of contact for clients, visitors, and vendors.
- Answer phones and assist with email and written correspondence.
- Coordinate customer requests and follow up to ensure timely resolution.
- Maintain electronic and paper filing systems.
- Update spreadsheets, databases, directories, and other records.
- Assist with office supply inventory and general office organization.
- Prepare notices, correspondence, and other administrative documents.
- Coordinate conference room and meeting space usage.
- Assist with access cards, keys, and other office-related requests.
- Provide support with vendor coordination and service requests.
- Assist with purchase orders and basic AP/AR-related administrative tasks as needed.
- Support office events and other special projects.
- Assist with employee and office setup as needed.
Qualifications
- Previous administrative, office support, or customer service experience.
- Real estate, property management, or professional services experience is a plus, but not required.
- Excellent verbal and written communication skills.
- Polished and professional demeanor with strong customer service skills.
- Strong organizational skills and attention to detail.
- Proficiency with general office systems, spreadsheets, and databases.
- Ability to manage multiple priorities and work effectively with different levels of the organization.
- Comfortable working 100% on-site in Newport Beach.
- Bachelor’s degree preferred.
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