Our client is seeking a polished and highly motivated Administrative Assistant to support the President in a fast-paced, dynamic environment. This is an excellent opportunity for someone who is organized, proactive, and thrives while managing multiple priorities in a high-energy office setting.
Key Responsibilities
- Provide direct administrative support to the President, including heavy calendar management, scheduling, and coordination of meetings and calls
- Manage high-volume scheduling across multiple calendars while ensuring efficiency and accuracy
- Serve as a primary point of contact for suppliers and vendors, maintaining strong communication and timely follow-up
- Support HR-related administrative functions, including documentation, onboarding coordination, and general administrative support
- Enter, update, and maintain customer service information accurately within ServiceNow and other internal systems
- Perform data entry and maintain organized, accurate records and reporting
- Order and maintain office supplies, ensuring the office remains fully stocked and organized
- Assist with daily office operations and provide additional administrative support as needed
Qualifications
- Associate’s degree required
- 2–3 years of administrative, office support, or customer service experience
- Strong customer-facing and communication skills with a professional, service-oriented approach
- Experience with data entry and maintaining accurate documentation and records
- Familiarity with ServiceNow or similar CRM/ticketing systems is highly preferred
- Proficient in Microsoft Office Suite, including Outlook, Word, and Excel
- Ability to work onsite Monday–Friday
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.